From the Permanent Address as per Civil Registration and Census Record

APPLICATION GUIDE FOR BIRTH REGISTRATION

1. Registration of birth from the permanent address as per civil registration and census record.

A. Pre-application process

A child: –

  • Whose parents are both citizens of Bhutan; and
  • Who is less than or equal to one year from the date of delivery whether the child is born inside or outside the country.

  • Duly completed Birth Registration Form No. BCRS-BR-01
  • Notification of Birth/Birth Document; OR
Duly completed Information on Birth Form No. BCRS-IB-01
  • Parents’ Court Marriage Certificate; OR Statement of Tshogpa.
Need to fulfill the following: –
  1. Notification of Birth/Birth Document if the birth has occurred inside health facility and Information on Birth (BCRS-IB-01) if the birth has occurred outside health facility;
  2. Court Marriage Certificate; OR
  3. Produce ‘Statement of Tshogpa’ endorsed by the Gup for the Gewog, Statement of Thromde Tshogpa/Thromde Representative for the Thromdes if the parents have no Court Marriage Certificate;
  4. The signature of HoH is mandatory if the newborn is to be registered in a household other than his/her parents; and
  5. The newborn is less than or equal to one year from the date of delivery at the time of registration.

You can download the forms from the link below: –

  • BCRS-BR-01 (Birth Registration Form)
  • BCRS-IB-01 (Information on Birth)
  • Notification of Birth issued by the Health Facility

*Forms are also available in hardcopy at the registration points.

B. Application process

You can register the newborn from any of the following registration points if all the requirements are completed: –
  • Community Service Centre (CSC);
  • Drungkhag Civil Registration & Census Office (Only four Drungkhags namely; Lhamoizingkha, Phuentsholing, Tashichholing and Umling)
  • Thromde Civil Registration and Census Office (TCRCO)
  • Dzongkhag Civil Registration and Census Office (DzCRCO)

Step 1: Keep a copy of Notification of Birth/Birth Document.

Step 2: Keep a copy of parents’ Court Marriage Certificate or Statement of Tshogpa.

Step 3: Fill up the Birth Registration Form No. BCRS-BR-01 and affix a legal stamp with signatures of both the parents. Obtain the signature of Head of Household, if the newborn is to be registered in a household other than their parents.

Step 4: Visit the registration point with the complete documents.

Step 5: Submit the duly completed documents to the registration point.

Step 6: Your application will be verified and endorsed by officials at the registration point.

Step 7: Upon verification, the official will issue an acknowledgement slip to the parents/family member acknowledging the receipt of duly completed documents.

Step 8: The official shall then process the application for registration in the Bhutan Civil Registration System.

Step 9: Upon successful submission of the application, SMS alert with application number will be sent to your registered mobile number.

Step 10: The application shall be verified and approved in BCRS by the Department of Civil Registration and Census officials.

Step 11: The newborn will be registered in the Bhutan Civil Registration System.

Step 12:  SMS alert with application number and unique Citizenship Identity number will be sent to your registered mobile number.

Note:

Must produce the original Notification of Birth/Birth Document and parents’ Court Marriage Certificate for the validation at the registration point.

The timeframe to register the newborn in the Bhutan Civil Registration System is a maximum of 21 days upon submission of completed documents.

C. Post- Application process

The application status can be traced from the G2C Citizen Service Portal VIEW STATUS with application ID No. received through the SMS.

  • Civil Registration and Census Office in 20 Dzongkhags, 4 Thromdes, 4 Drungkhags (Lhamoizingkha, Phuentsholing, Tashichholing and Umling), Community Service Centres where you have submitted the documents.
  • Trace contact from the link  CONTACT LIST  on the Department’s website.
  • You can also contact your concerned Gup/Thromde Representative/Thromde Tshogpa.
You can provide your feedback, suggestions and grievances through the following platforms: –

●      Service Evaluation Tool (SET) link